Tender advertisements

Where the Council does not maintain an approved list to use for tendering it will advertise for applicants, drawing up a list of companies to whom tenders will be issued.

Please visit our How to tender guide (PDF, 252KB) for more information on how to apply for a tendering opportunity.

These opportunities to tender for contracts will also be posted on the London Tenders Portal and may also be advertised in various publications such as:

  • The Official Journal of the European Union (OJEU)
  • The Trade Press
  • Local newspapers

Details 

The London Borough of Bexley is seeking a concessionaire to operate a café service within the Civic Offices, 2 Watling Street, Bexleyheath, Kent DA7 4EA modelled on a high street coffee bar with capacity to provide quality hot and cold beverages, bakery goods, packaged sandwiches, snacks and salads and limited hot food offers.

Contract period

The contract will operate from 1st February 2020 for 3 years until 31st January 2023 with an option to extend for a further 2 years in one or more periods.

Miscellaneous information

Tenders are being invited using the restricted procedure. Potential providers must be aware that the transfer of undertakings (protection of employment) regulations (TUPE) will apply.

Health and Safety at Work

In meeting the duties placed by the Health and Safety at Work etc Act 1974, and subordinate legislation, the London Borough of Bexley (LBB) has selected the pre qualification schemes that form the Safety Schemes in Procurement Forum (SSIP) as the minimum standards of Health and Safety competence required.
Compliance with any one of these standards, details of which are available on the SSIP website, demonstrates an understanding of health and safety law and it’s application in the working environment. As far as LBB is concerned the most common standards used are the Contractors
Health And Safety Assessment scheme (CHAS), EXOR Health and Safety and OHSAS 18001 (http://www.bsigroup.com/en-GB/ohsas-18001-occupational-health-and-safety/)
Only companies suitably registered (with regards to Health and Safety) by an SSIP Forum member as ‘Compliant’ (this compliance must also be ‘valid’ ie assessed within the last 2 years) shall be invited to tender, therefore any application your company may need to make to any of these bodies must be completed successfully by the date any tender is issued. The LBB will carry out a final check on registration just prior to tender invitation and companies not suitably registered at that time will not be invited to tender.
Companies are expected to maintain a compliant registration (with regards to Health and Safety) with an SSIP Forum member for the duration of any contract.
The SSIP Forum acts as an umbrella organisation to facilitate mutual recognition between health and safety pre-qualification schemes wherever it is practicable to do so.

Licensing By Statutory Authority

Applicants must comply with:

  • All statutory food safety legislation, including the Food Safety Act 1990.
  • The requirements of HACCP (Hazard Analysis Critical Control Points) Legislation. Operatives are to have had Hazard Awareness Instruction and be able to demonstrate an understanding of hazard analysis and remedial actions.

How to express and interest

If you wish to apply for this contract please follow the steps below:

Register your company free of charge on the London Tenders Portal (LTP)

Await acceptance. You will receive an email confirming your username and password for the LTP.

Use your username and password to log into the LTP and express your interest in the relevant contract number and category.

Shortly after you have expressed interest, you will receive a second email containing a link to access the tender documents.

Additional information

If you wish to apply for e-mail alerts of future opportunities, please register your company free of charge on LTP Tick all categories you are interested in being notified about - you will only receive e-mail alerts for those categories which you select.

Timescale

  • The deadline for expressions of interest is: 27th October 2019
  • Submission of Applications documents by: 28th October 2019 (Late applications will not be accepted)
  • Anticipated date for inviting shortlisted organisations to tender: w/c 25th November 2019
  • Anticipated date for return of tender documents w/c 16th December 2019
  • Anticipated award date is w/c 17th January 2020
  • The date of commencement of contract is 1st February 2020

The Council accepts no liability whatsoever for expressions of interest that are not received due to internet connectivity issues, transmission delays or errors.

If you wish to discuss any of the above please contact: procurement@bexley.gov.uk

Details

The London Borough of Bexley is looking to identify a suitably experienced supplier to deliver, install and provide continuing support and maintenance for Library Management System (LMS).

The new LMS must be fully managed – hosted on remote servers. A cloud solution is acceptable subject to the cloud network configuration/settings being GCsX compliant. The servers must therefore be based in the UK or the EU. 

Contract period

The contract will run for a period of 5 years from 1st July 2020 to 30th June 2025 with the option to extend for a further 5 years.   A potential contract length of 10 years.   

Contract value

The annual contract value is approximately £50k pa.

Miscellaneous information

Tenders are being invited using the open procedure and a contract notice has been published in the official journal of the European Union.

The transfer of undertakings (protection of employment) regulations (TUPE) does not apply to this tender.

How to express an interest

If you wish to apply for this contract, please follow the steps below:

Register your company free of charge on the London Tenders Portal (LTP)

Await acceptance. You will receive an email confirming your username and password for the LTP.

Use your username and password to log into the LTP and express your interest in the relevant contract number and category.

Shortly after you have expressed interest, you will receive a second email containing a link to access the tender documents.

Additional information

If you wish to apply for e-mail alerts of future opportunities, please register your company free of charge on LTP

Tick all categories you are interested in being notified about - you will only receive e-mail alerts for those categories which you select.

Timetable

  1. Issue tender documents (including Specification, ITT, Terms and Conditions) - By the 4 October
  2. Closing date for tender queries - 25 October
  3. Tender return - 12 noon 6 November  2019
  4. Evaluation of bids - 2 - 22 November
  5. Clarification Meetings if required - 20/21 November
  6. Identification of preferred bidder - By 22 November
  7. Standstill - minimum of 10 days after identification of preferred bidder Anticipated 6th December
  8. Award contract - w/c 9th December
  9. Implementation - December to June 2020
  10. Contract commencement - 1 July 2020

The Council accepts no liability whatsoever for expressions of interest that are not received due to internet connectivity issues, transmission delays or errors.

If you wish to discuss any of the above please contact: procurement@bexley.gov.uk