1. Recommendations and action plan

Recommendations and Action Plan arising from the LGA Finance Peer Challenge 21 to 24 January 2025

RefRecommendationResponse and actionDeadlineCompleted
1There needs to be greater clarity in the MTFS so that the transformation programme savings outcomes are reflected in the MTFS.The Transformation Plan was approved by Public Cabinet in July 2025 with its actions referenced and aligned within the Medium Term Financial Strategy (MTFS). Both the Transformation Plan and the MTFS were strategically considered at the same Cabinet meeting).July 2025Completed
  Public Cabinet agreed the active monitoring of the Transformation Programme, with 6 monthly updates to Public Cabinet. Transformation reporting will align with the MTFS reporting.July 2025Completed
  Transformation savings will be incorporated in MTFS reports from November 2025 onwards.November 2025Continuous
2Finance staff need to be engaged early in the transformation programme business case process.
Bexley’s Transformation programme is closely aligned with our MTFS, ensuring that finance staff are involved from the outset in the shaping and supporting of the delivery of transformation.

Financial resource has been currently prioritised to support the  development of the Children’s Transformation business case.

A successful campaign has recently been completed with a finance lead for the Transformation team being recruited and onboarded in August 2025.
August 2025Almost completed
3The Council should review the spending controls and ensure they are fit for purpose.
We have now completed a review of the Spend Panel and the Assets Board.
  • the Spend Panel provides crucial central oversight over spending decisions to ensure that each one is absolutely necessary and helps to identify areas for improvement in spending decisions made throughout the Council
  • the Assets Board leads on all asset-based decisions throughout the Council to maximise the utility and income generation of Bexley’s assets, and to optimise the capital receipts we obtain from the selling of surplus assets
July 2025Continuous
  The Council has implemented a new spend control process to ensure that all expenditure is incurred only if it meets a legal duty or is necessary for an efficient running of the service or leads to a financial benefit. The controls also support ensuring alignment with strategic priorities and delivery of value for money. By its nature a review of spend controls is not a one-off exercise but a practice that should be carried out periodically to ensure controls remain fit for purpose. Therefore, a cyclical review will be put in place and boards and processes will be added as and when appropriate.July 2025Continuous
  Continuing Bexley’s emphasis on financial discipline, we are undertaking rigorous internal Service Review processes on all council functions not directly covered by the Transformation Programme. Senior officers and Members scrutinise departmental budgets and spending proposals to identify opportunities for improvement and efficiency.July 2025Ongoing
4The Council needs to keep alive the longer-term strategic opportunities, whilst also focusing on the immediate medium-term financial challenges.
With our Transformation Programme, we continue to actively seek new approaches and ways of working differently, that will avoid a reduction in service levels and reduce the financial and operational risks to the Council, whilst maintaining and improving our service offer for residents.

We have started new transformation activity with five key programmes and will develop more programmes over the period of the MTFS. This will be alongside ensuring we are managing our resources well, making the most of technological improvements, developing a programme of continuous improvement and finding new ways to join up services. 

Specifically:
  • the Transformation Plan was approved by the Cabinet in July 2025 with actions aligned to the MTFS (which was considered in the same Cabinet meeting)
  • active monitoring of the Transformation programme agreed with 6 monthly updates to Cabinet
  • a future pipeline of development work and programmes were agreed to be developed by March 2026
     
We are already thinking further ahead with our recently published Bexley 2050 Vision with the Bexley Partnership and are developing a refreshed corporate plan from 2026. The Bexley Partnership is a collective of key organisations from the private and public sector (as well as headteachers representing Bexley schools), which has agreed 5 goals to which we will work together as a partnership to achieve by 2050.
March 2026Continuous
5The transformation programme needs to act with pace, addressing culture issues and thereby allowing change to happen and embed, whilst ensuring there is capacity to deliver (e.g. commissioning within Children Services).
The culture programme has begun with staff at all levels being required to include transformation objectives for 2025/26, a development programme for Deputy Directors, a new staff survey completed and work underway to develop a new target operating model and set of values and behaviours to describe our desired culture.

Once this is complete, the Council will begin to implement the new culture through key interventions such as a new Leadership Academy for Heads of Service and below launching in Autumn of 2025, and a review of our appraisal system in advance of the 2026/27 performance year.
2026Ongoing
6The Council should develop a Children's Services transformation and reform plan that sets out the vision, ambition, and priorities, making clear the link to financial sustainability over the course of the MTFS.
In July 2025, Public Cabinet approved the Children Services Transformation programme which will continue to improve the outcomes for children, young people and families by:
  • having a greater focus on prevention and early help through Family Hubs
  • working across all Council services and our partners to strengthen our approach to addressing complex needs of families who need our support
  • improving our approach to the commissioning of services that can provide better placements for children and young people in our care and seeking to reduce the costs of these through working with others to ensure the appropriate supply, types and choice of placements are available
     
The programme aligns with the wider Children’s Social Care Families First reform programme as well as the Children’s Schools and Wellbeing Bill proposals and will include work on a refresh of the vision for Children’s Services in line with this.
2027Ongoing
7Deputy Directors need to be empowered to deliver change, knowing they have the full backing of CLT, pulling together through the transformation plan.As part of the culture programme, a development programme has begun with Deputy Directors and above to improve how our most senior leaders work together and enable them to lead transformation. This programme runs from June 2025 to the end of March 2026.March 2026Ongoing
8The Council needs to work as "one council", breaking down silos to get the whole organisation working together to meet the transformation and financial sustainability challenges.
The culture programme aims to create a ‘one council’ culture, breaking down silos and improving collaboration across departments. This has begun with transformation objectives for 2025/26 implemented for staff at all levels, a development programme for Deputy Directors, a new staff survey completed and work underway to develop a new target operating model and set of values and behaviours to describe our desired culture.
 
Once this is complete, the Council will begin to implement the new culture through key interventions such as a new Leadership Academy for Heads of Service and below launching in the Autumn of 2025, and a review of our appraisal system in advance of the 2026/27 performance year.
2026Ongoing
9The Council needs to consider the role executive members play in the transformation programme.
Public Cabinet agreed the governance and programmes in July 2025. This followed an all Members briefing in May 2025. A report was considered by the Finance and Corporate Services Overview and Scrutiny committee in July 2025. Updates on progress will be regularly reported to Public Cabinet.
 
The Resources Board is part of the governance of the Transformation Programme that receives reports on progress and risks/issues by exception reporting. (The Resources Board is a joint officer/Member board which has oversight of matters relating to the MTFS, which includes the Transformation Programme and its delivery.)
July 2025Continuous
10Consideration should be given to the membership of the Audit Committee to ensure it maintains the distinction between executive and scrutiny functions.Consideration has been given to this recommendation, and it is not proposed to make any changes at this time, but this will be kept under review.N/AN/A
11The CLT need to better understand their role as champions for children in Bexley, and in doing so, better support their Cabinet Members to fulfil that role.
Our Council Transformation programme has a focus on a ‘one’ Council approach which is being progressed including:
  • staff survey and associated action planning
  • a scheduled programme of cross Council senior managers meetings. which has already included Corporate Parenting and Family Hub briefings to enlist wider Council engagement
  • a cross Council development offer

The ongoing work associated with Transformation will continue to raise the profile of all Directorates and the cross-cutting opportunities for collaboration. The programme has been endorsed at Public Cabinet and includes ongoing Cabinet Member engagement and briefing.

2026Ongoing
12The Council should undertake a fundamental review of partnership working to ensure Bexley strategically maximises outcome for residents.
With reference within the peer review to expanding our engagement with both Community and Voluntary sector partners:
  • our Transformation programme includes a strong focus on partnership working and service innovation
  • our Families First programme will be delivered in close collaboration and support with the wider partnership and is already seeing good engagement with our Family Hub programme of development 
     
Our Connecting Communities work, co-ordinated with our Staying Together team is building momentum and has good engagement from a variety of community, faith and voluntary sector partners to address early help and support on a wide range of issues for example physical chastisement. The aim of this programme is to enhance and co-ordinate a broad offer of early intervention and prevention work.
2027Ongoing