Hiring a park for an event
Parks and open spaces can be hired for a wide range of events, these include:
- circuses
- community festivals
- concerts
- craft fairs
- funfairs
- orienteering
All events are required to submit an event application and go through a statutory 28 day consultation period which incorporates informing all the relevant parties of the upcoming event.
Your application needs the following necessary paperwork:
- risk assessment
- separate fire risk assessment
- separate Covid-19 specific risk assessment
- stewards briefing pack which must include your emergency procedures
- public liability insurance to cover the event for £5 million
- relevant music/park premises licences
- signed terms and conditions of park hire
- payment for park hire
If you have already submitted an event application online, you have the option to upload additional supporting documents online.
Dependent on the event you may be asked to attend a meeting with the Safety Advisory Group (SAG), you will also need to attend a meeting with the relevant Grounds Officer both before and after the event has taken place.
Host a fitness class or training in parks
If you would like to host a fitness class or training activity in a park or open space, complete the online form.
Fees and charges 2021-2022
Parks and Open Spaces Site and banner display hire
Non-Fundraising Charities (20% discount for organisations based in borough)
| Less than ½ hectare | ½ to 2 hectares | Above 2 hectares | Above 5 hectares | |
|---|---|---|---|---|
| Minimum charge of 4 hours | £82 | £163 | £326 | To be negotiated |
| Rate per additional hour | £21 | £41 | £82 | To be negotiated |
Fundraising Charities (20% discount for organisations based in borough)
| Less than ½ hectare | ½ to 2 hectares | Above 2 hectares | Above 5 hectares | |
|---|---|---|---|---|
| Minimum charge of 4 hours | £163 | £326 | £653 | To be negotiated |
| Rate per additional hour | £41 | £82 | £163 | To be negotiated |
Site hire deposit fee
| Less than ½ hectare | ½ to 2 hectares | Above 2 hectares | Above 5 hectares |
|---|---|---|---|
| £250 | £500 | £1000 | To be negotiated |
Commercial Bodies
Funfairs, non-operational days, circuses, advance booking trailers, events/sports days, sponsored walks, regular weekly/monthly bookings, festivals/long stay events and wedding/photography - subject to negotiation. Negotiation on the Council’s behalf delegated to Head of Parks and Open Spaces.
| Banner Display Hire | |
|---|---|
| Charge per week | £45 |
Authority delegated to the Head of Parks and Open Spaces in consultation with the Environment Cabinet Member to negotiate promotional rates for banner display hire for Council grant funded. organisations.
| Wedding Photography | |
|---|---|
| One off fee | £45 |
This charge is towards administration costs to ensure the wedding party does not clash with another wedding party or any event taking place in the park
Fitness classes
The charge covers initial admin costs as well as ground hire charges.
| Short term/specific term | £15.55 per 1 hour class |
|---|---|
| Long term/annual | £40 monthly fee per 1 hour class p/w |
Park Hire Information Pack
The mandatory information pack contains the terms and conditions, risk assessments and the associated documentation required for events (ZIP)*.
*These files may not be suitable for users of assistive technology. Request an accessible format
Advertising banners for your event?
Please make sure you have previously completed our Event application online or in paper form, before continuing to complete our Banner application.
You are able to place advertising banners in four of our major Parks and Open Spaces:
- Hall Place
- St Mary’s Recreation Ground
- Danson Park North/South